HR Knowledge

  • Office Manager

    Job Locations US-MA-Framingham, MA
    Job ID
    2018-1243
    # of Openings
    1
    Category
    Management
  • Overview

    Our client, Veloxint Corporation, a dynamic early-stage Boston-area materials start-up, is commercializing new technology developed at MIT in the Department of Materials Science and Engineering. Veloxint is seeking a talented, dedicated professional to join its team as an Office Manager.

     

    The Office Manager will ensure the efficient and smooth day-to-day operation of our office and will be expected to perform a variety of accounting and administrative support duties.  The ideal candidate will be flexible with a broad set of competencies, have excellent oral and written communication skills and be very organized in their approach to their work.  This role requires a seasoned professional who must possess positive energy, meticulous attention-to-detail, and thrive in a fast-paced environment.  

    Responsibilities

    • Provide corporate accounting and finance support
    • Support purchasing for office and laboratory supplies and equipment, office supplies, etc.
    • Oversee reception, including greeting guests, handling incoming and outgoing mail, answering and directing phone calls, preparing facilities for meetings, planning and organizing company functions
    • Assist in making travel arrangements as required
    • Update and maintain office policies and procedures
    • Develop and maintain physical and electronic filing systems for corporate documents and contacts
    • Assist in the preparation of proposals and reports, including formatting, editing, and submission
    • Act as the central point of contact at the company for internal and external clients
    • Handle corporate and HR confidential information with impeccable care
    • Prepare for new employees, including setting up office space, preparing paperwork and conducting orientation
    • Responsible for day-today upkeep of the office, including keeping the kitchen clean and stocked, organizing storage and maintaining equipment
    • Maintain confidentiality of sensitive corporate information

    Qualifications

    • Minimum of 5 years of executive and/or office management experience is required
    • Bachelor’s degree is preferable
    • Knowledge of accounting systems, especially cloud based
    • Knowledge and experience in office management systems and procedures
    • Ability to manage complex projects, including but not limited to planning and executing a full move to a new office location
    • Flexibility to adapt to a quickly changing and growing organization
    • Excellent analytical, computational, time/task management, interpersonal communications and writing skills, along with the ability to multi-task and prioritize work
    • Outstanding grasp of team dynamics and the ability to give valuable advice and feedback both up and down the chain of command
    • Strong customer service skills and sense of confidentiality
    • Close attention to detail, with a flexible problem-solving mindset
    • Hands-on, friendly personality with a proven ability to work effectively in a team-oriented environment essential
    • Desire to be part of a growing, fast-paced company
    • Working knowledge of office equipment such as printers, copiers and fax machines
    • Proficiency in MS Office (Word, Excel, PowerPoint), internet search, and social media tools
    • Self-starter, ability to work independently, manage and drive workload to completion with a sense of urgency is required

     

    Veloxint is looking for talented candidates for a broadly defined position that will be central to the operations of their organization.  They are willing to assist in training excellent candidates to fill in select gaps in skills and experience and can provide multiple paths to professional growth to meet your career development goals.

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